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Notionalize

Pricing

Pay for outcomes, not seats.

No per-user fees. Start with a free audit, build with a fixed-scope project, then keep the system improving on a retainer. Cancel anytime.

Start here

Audit

Free9 questions · ~90 sec

Map your biggest operational bottlenecks and get a prioritized action plan — whether you work with us or not.

  • End-to-end operations review
  • Bottleneck & automation map
  • Prioritized action plan
  • 30-min strategy call
Most popular

Project

From $5kfixed scope · 30-day delivery guarantee

We design and build a complete system — Notion OS, automations, or a custom AI app — and hand it over fully documented.

  • Scoped system build
  • Architecture + automations
  • SOPs & team training
  • 30-day delivery guarantee
  • Post-launch support window
Ongoing IT partner

Retainer

Monthlyfrom 10 hrs / month

Your dedicated systems team. We run, maintain, and continuously improve your operations as you scale.

  • Dedicated systems partner
  • Continuous improvements
  • New automations & AI
  • Priority response
  • Quarterly ops roadmap

Every engagement includes documentation, training, and a 30-day delivery guarantee.

New offer

Want to learn the systems instead of hiring the full build?

AI Systems Lab is the path for business owners and agency owners who want founding Skool access, implementation templates, and $200/hr 1:1 lessons when they want help building the first workflow.

Join the founding waitlist

$49/mo

Template library

Self-serve systems, prompts, checklists, and teardown videos.

$99/mo

Community + build-alongs

Skool access with guided workflow builds and implementation threads.

$199/mo

Office-hours tier

Community plus recurring group help for owners actively implementing.

$200/hr

1:1 implementation lesson

A private session to map one workflow and build the first working version.

Budgeting

Hourly, project, or retainer?

Most serious Notion and automation work should be priced around the outcome. Hourly is useful for small fixes; retainers are useful once there is a system worth maintaining.

Hourly help

$100-200/hr

Best for
Small fixes, admin coaching, or a clearly bounded cleanup.
Watch out for
Harder to control cost when the real problem is architecture.

Use when the task fits in a short punch list.

Fixed project

$5k-25k

Default
Best for
A Notion OS, migration, client portal, automation layer, or AI workflow build.
Watch out for
Needs a real discovery pass before price and scope are honest.

Use when you want an outcome, not an open-ended meter.

Monthly retainer

10+ hrs/mo

Best for
Keeping the system healthy, adding automations, and adapting as the team changes.
Watch out for
Not a substitute for the initial build if the source of truth is broken.

Use after the system is live and worth improving continuously.

The fastest way to avoid under-scoping is a short audit: map the workflow, name the highest-leverage build, then price the outcome before work starts.

Compare

Why this beats the alternatives.

How we compare
Notionalize
Generalist agency
Hire in-house
Diagnoses operations before recommending tools
Sometimes
Works across your existing stack
Limited
Builds automations + custom AI
Eventually
30-day delivery guarantee
SOPs + hands-on team training
Add-on
Ongoing maintenance + improvement
Retainer
Cost to start
One project
$$$ retainer
$120k+/yr

FAQ

Pricing & process questions.

What's the difference between a project and a retainer?
A project is a fixed-scope build with a defined outcome and a 30-day delivery guarantee — you get a finished system, documented and handed over. A retainer is an ongoing relationship where we act as your dedicated systems team: maintaining, improving, and building new automations month over month.
Is 10 hours a month really enough to fix my operations?
For maintenance and steady improvement, yes. The heavy lifting happens during a project build; the retainer keeps the system healthy, adds automations, and adapts it as your team grows. Most clients save 20+ hours a week from systems that take a fraction of that to maintain.
How long does implementation take?
Most scoped projects ship within 30 days — that's our delivery guarantee. Larger, multi-system builds are phased so you see value early and we never disappear into a six-month black box.
Do you replace our existing tools?
Rarely. We're use-case driven, not tool-driven. We diagnose your operations first, then connect and optimize the tools you already use — Notion, Slack, Airtable, ClickUp, and more — only recommending changes when a tool is actively holding you back.
What if our team isn't technical?
That's the point. Every build includes hands-on training, SOP documentation, and a structured rollout plan so your team is aligned from day one. Great systems fail without adoption — we design for the people who actually use them.
What happens after the build is complete?
You own everything. You get full documentation, recorded training, and a support window. Many clients move onto a retainer so we keep improving the system — but you're never locked in.

Your operations shouldn't depend on heroics.

Start with the free 90-second audit — or book a free 30-min call. We'll map your bottlenecks and show you exactly what to build first, no obligation.

Join AI Systems Lab

30-day delivery guarantee · Remote · Worldwide