Case studies

Real results from real operations.

Agencies and businesses that went from scattered tools and manual work to one connected system. Here's what changed.

01 · Agency OS

AgencyU

The challenge

Managing 200+ agency clients with scattered tools and no centralized system. Manual reporting was eating 15+ hours weekly.

Our solution

A custom Notion-based Agency OS with automated client onboarding, project tracking, and AI-powered reporting through an OpenAI integration.

The results

Reduced manual work by 80%, cut onboarding from 2 days to 2 hours, and gained real-time visibility across every client project.

22 hrs

Time saved weekly

250+

Agencies using system

90% faster

Onboarding speed

Proof snapshot

What was actually built

This is the clearest proof point for agency buyers: the work was not a prettier workspace, it was a connected delivery system with measurable time savings.

NotionOpenAIWorkflow automationClient onboarding

Deliverables

Agency operating system
Automated client onboarding
Project visibility dashboards
AI-powered reporting flow

Before / after

Manual reporting consumed 15+ hours every week.

22 hours a week recovered.

Client onboarding took about 2 days.

Onboarding dropped to about 2 hours.

Progress lived across scattered tools.

250+ agencies could work from one system.

02 · Recruitment App

Quantum Club

The challenge

Recruitment was entirely manual with candidate data spread across spreadsheets and email threads. No tracking, no analytics.

Our solution

A custom recruitment app connecting Airtable, Slack, and email automation — with AI-powered candidate matching and automated follow-ups.

The results

Cut recruitment cycle time in half, improved candidate experience scores by 45%, and unlocked full pipeline visibility.

50%

Faster hiring

+45%

Candidate satisfaction

18 hrs/wk

Manual work eliminated

03 · Operations System

The Interesting Times

The challenge

A growing content agency with no standardized workflows — every project run differently, leading to missed deadlines and client confusion.

Our solution

An end-to-end operations system in Notion with automated project workflows, client portals, and integrated time tracking via Relay.app.

The results

On-time delivery improved from 60% to 95%, client satisfaction scores rose 30%, and team collaboration was transformed.

95%

On-time delivery

+30%

Client satisfaction

Hours saved monthly

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